NAME: ETOBICOKE HISTORICAL SOCIETY
*** I OBJECTIVES ***
The objectives of the Society shall be to ascertain, codify, present and preserve historical data pertaining to the Township of Etobicoke. More particularly, these objectives
(1) - To discover and collect any material which will help to establish or illustrate the history of Etobicoke, its exploration, settlement, development, and activities in peace and war, its progress in
population, wealth, education, arts, science, agriculture, manufactures, trade and transportation; printed material such as histories, genealogies, biographies, circular, handbills, programmes and posters; manuscript material
such as letters, diaries, journals, memoranda, reminiscences, rosters, service records, account books, charts, surveys and field books; any museum material such as pictures, photographs, paintings, portrait, Indian relics and
material objects of life, conditions, events and activities in the past or the present.
(2) - To provide for the preservation of such material and for its accessibility, as far as may be feasible, to all who wish to examine or study it; to co-operate with officials in
ensuring the preservation and accessibility of the records of the Township; and to bring about the preservation of historical buildings, monuments and markers.
(3) - To disseminate historical information and
arouse interest in the past by publishing historical material in the newspapers and otherwise; by holding meetings with addresses, lectures, papers and discussions; and by marking historical buildings, sites and trails.
*** II MEMBERSHIP ***
(1) - The Society shall be composed of active and honourary members. Active members shall include life and annual members.
(2) - Anyone interested in the history
of Etobicoke may be enrolled as an active member upon receipt by the secretary of the first payment of dues.
(3) - The dues of annual members shall be not less than one dollar a year payable in advance on the date
of the annual meeting. The dues of life members shall be a single payment of fifty dollars.
(4) - Members failing to pay dues within three months after they become payable shall be dropped from the rolls one month
after mailing of a notice of default.
(5) - At the discretion of the Board of Directors, and upon confirmation by a two-thirds vote of the members present at a general meeting, persons who are either residents or
non- residents of Etobicoke, may be elected as honourary members of the Society in recognition of achievements or of service to the Society. Honourary members shall not be required to pay dues; they may attend all meetings of
the Society but shall be ineligible to vote unless the are active members.
*** III GOVERNMENT ***
(1) - The Society shall exist under the aegis of a patron.
(2) - The officers
of the Society shall be a president, a vice- president, a secretary treasurer.
(3) - The officers shall be elected by ballot at the annual meeting and shall hold office until their successors have been elected.
(4) - There shall be a Board of Directors composed of:
a) The officers of the Society,
b) The Executive Committee of six members elected at the same time and in the same manner
as the officers
c) An Honourary Advisory Committee appointed by the officers and approved by the Membership.
d) The Reeve of the Township of Etobicoke, ex-officio, as a member of
the Honourary Advisory Committee.
e) A Recording Secretary.
This Board shall manage the affairs of the Society subject to such regulations and restrictions as may be prescribed by the Society.
case of a vacancy arising in any office of the Board of Directors it may be filled for the unexpired term at any meeting of the Society.
*** IV DUTIES OF OFFICERS ***
The president shall preside at all meetings of the Society and the Board of Directors. If the President is absent, the vice- president shall assume his duties.
(2) - The secretary-treasurer shall keep a roll of the
Members, collect the dues, conduct the correspondence of the Society, give notice of all meetings, notify committees of their appointment and make a report at the annual meeting upon the work of the Society. He shall transmit a
copy of this report as adopted by the Society to the Secretary of the Ontario Historical Society not later than the first day of December in each year. The secretary-treasurer shall have the custody of the dues of members and
of all subscriptions and donations in money. He shall keep an account of the same and shall make a report thereon at the annual meeting and whenever required by the Society or the Board of Directors. For of amount in excess of
twenty-five dollars cheques drawn on the bank account of the Society shall be signed by the secretary-treasurer and countersigned by either the president or vice-president; cheques drawn for a lesser amount may be signed by the
secretary treasurer alone.
(3) - It shall be the duty of the recording-secretary to keep the minutes of all meetings of the Society and of the Board of Directors.
*** V MEETINGS ***
(1) - The general meetings of the Society, of which there shall be no less than four in any fiscal year, shall be held on dates and at times to be determined by the Board
of Directors. Notices shall be circulated to all members at least ten days in advance of each general meeting.
(2) - The annual meeting of the Society shall be held on the first Thursday in May of each year.
(3) - Special meetings may be called upon the written request to the secretary of ten members of the Society.
(4) - Twelve active members shall constitute a quorum.
(5) - The Board of
Directors shall hold meetings as needed upon call of the president or any three members of the Board. Four members shall constitute a quorum.
*** VI DISPOSITION OF COLLECTIONS ***
The Society or the Board of Directors shall make provision for the custody of all material of historical value received by the Society which shall be preserved in such Township location as may from time to time be
determined by the Board of Directors, or which may be tendered by the Board to the Provincial Archives, the Royal Ontario Museum or similar institution.
*** VII AFFILIATION WITH THE ONTARIO HISTORICAL SOCIETY ***
The Society shall be enrolled as an annual member of the Ontario Historical Society, paying dues a year in advance, and it shall,
whenever possible, send a delegate to represent it at the annual meeting of the Ontario Historical Society.
*** VII AMENDMENTS TO CONSTITUTION ***
Amendments to this
constitution may be proposed in writing filed with the secretary-treasurer. The secretary shall notify all members in writing of the proposed amendments, such notices to accompany notices of general or special meetings, and
they may be adopted by a two-thirds vote of the members present at the meeting.